Note: This article does not constitute legal advice. For legally binding information, please visit the official page of the Cash Security Regulation (KassenSichV).

Many cloakroom operators still rely on the traditional open cash register.

"We only accept cash here!"

This method may seem practical at first glance, but the requirements of the Cash Security Regulation (KassenSichV) and the associated obligations make this method increasingly unattractive. Below we discuss why the time of the open cash register is running out and how modern alternatives can provide a future-proof solution.

What is an open cash register?

An open cash register is a simple cash system where revenues and expenditures are manually stored and managed in a physical cash drawer. There is no electronic record of transactions. Instead, daily revenues and expenditures are documented either by hand or in a simple cash book, often in Excel. This method is traditional and straightforward, but it is also prone to errors and manipulation.

The open cash register: An outdated model

While the use of an open cash register at the cloakroom is still permitted, it presents significant challenges. All revenues and expenditures must be recorded in detail, and these records may not be altered afterward. It is safest to record the entries and the cash report by hand, as a cash book in Excel could be changed afterward and contested by the auditor.

Challenges of the open cash register

• Accounting obligations: Operators must manage their own accounting. Properly prepared reports are particularly relevant when an unannounced cash audit is imminent. Since January 1, 2018, the tax office may conduct unannounced cash checks.

• Time expenditure: Proper cash management requires additional time.

• Retention obligations: Cash receipts and payments must be evidenced by records for 10 years.

These requirements make the open cash register not only time-consuming but also error-prone and risky regarding tax audits.

A modern alternative: Digital cloakroom solutions

However, there is an alternative that solves these problems: A system that exclusively accepts card payments requires no TSE. This simplifies the entire process and circumvents legal requirements easily.

Itemdrop: The solution for modern cloakrooms

With Itemdrop, we offer an innovative digital cloakroom software that meets the demands of modern times:

• Simplicity: No dealing with cash and the associated risks.

• Efficiency: Automated processes that speed up the operation of the cloakroom.

• Legal certainty: A system that meets legal requirements while being easy to handle.

Conclusion

The traditional open cash register is no longer viable for the future. The requirements of the KassenSichV and the associated challenges clearly show that cloakroom operators need to rethink their approach. By using a modern digital solution like Itemdrop, you can not only bypass legal hurdles but also make the operation of your cloakroom more efficient and secure. Take advantage of digitalization and prepare your cloakroom for the future.