Introduction

Paper tags are one of the simplest and most cost-effective methods for organizing a wardrobe. They are often used at smaller events, in theaters, trade shows, or clubs. But how does the system actually work, what advantages and disadvantages does it offer, and what methods are available to efficiently assign jackets with these tags?

A tried-and-true trick for better organization is to use clothespins to attach the paper tag directly to the jacket. Additionally, there are various options to optimally prepare the wardrobe with paper tags.

This article explains the practical application, the challenges involved, and provides tips for improving the system.

1. How does the system with paper tags work?

The principle is simple. The guest checks in their jacket and receives a paper tag with a number. The same number is attached to the jacket so that a clear assignment is possible. The guest keeps the tag safe to pick up the jacket later. Upon pickup, they present the paper tag, and the corresponding jacket is handed over to them.

This system relies on the fact that the assignment between tag and jacket is reliable and that no mix-ups occur.

2. Preparing the wardrobe – Two methods of organization

For the system to run efficiently, it must be decided in advance when and how the paper tags will be attached to the wardrobe hooks. There are two methods.

Option 1: Attach paper tags to the hooks in advance

With this method, the tear-off tags with the numbers are already hung on the wardrobe hooks before the event starts.

Advantage:

• Guests can check in their jackets faster since the process at the wardrobe runs more quickly.

• No additional workload during the check-in process.

Disadvantage:

• Paper tags may become detached and fall to the ground due to drafts or contact.

• If a jacket does not fit a specific place, the hook must be reorganized.

Option 2: Attach paper tags only during check-in

In this case, the number is only attached to the hook or the jacket itself after the jacket has been accepted.

Advantage:

• Flexibility in the placement of jackets.

• No risk of tags inadvertently falling off.

Disadvantage:

• The check-in process takes longer since the staff must first attach the tag.

• Guests must wait for this step before they can proceed.

Which method is better depends on the available space, number of visitors, and available time.

3. How do you best assign the jackets with paper tags?

For the system to function efficiently, jackets must be sorted in such a way that they can be quickly located during return. There are several methods.

Numerical order by wardrobe tag

The paper tags are numbered so that the jackets are sorted in ascending order.

Advantage: Simple and logically structured.

Disadvantage: If the wardrobe is cluttered, staff may take a long time to search in stressful situations.

Color systems for easier assignment

Instead of relying solely on numbers, tags can be divided into different colors to visually identify jackets more quickly.

Advantage: Faster orientation in larger wardrobes.

Disadvantage: Limited color selection can become confusing with many jackets.

Clothespins as a supplement to the paper tag

A proven method is the combination of paper tags and clothespins to attach the number directly to the jacket.

• The paper tag is clipped onto a sturdy clothespin.

• The clothespin is attached to the jacket, ideally in a discreet place like the zipper or a label.

• The jacket is hung in the wardrobe while the guest keeps the second half of the tag.

• For pickup, the staff looks for the jacket with the corresponding paper tag and removes the clothespin.

This method prevents the wardrobe tag from slipping off or being lost but also takes longer.

4. Returning the jackets – The role of the paper tag

When returning, it must be ensured that a tag cannot be used multiple times.

Solution: Each paper tag should be torn or disposed of after the jacket has been issued.

Advantage:

• The tag cannot be reused or passed on to another person.

Disadvantage:

• Constant replenishment of new paper tags is required.

• Regular planning is needed to ensure there are always enough tags available.

Paper tags require careful planning, as the tags must be reprinted or prepared before each event.

5. Advantages of paper tags

• Cost-effective: Paper tags are very inexpensive to acquire, making them suitable for smaller events or clubs with limited budgets.

• Flexible use: They can be easily printed and numbered and do not require special hardware.

• Easy to apply: The system is quickly understandable and can be used by any staff without special training.

6. Disadvantages of paper tags

• High risk of loss: Paper tags are fragile and can wrinkle, tear, or get lost.

• Not a long-term solution: They are not waterproof and can be damaged by rain or sweat.

• Susceptible to fraud: Since paper tags can be easily copied or manipulated, there is a higher risk of misuse.

• Sustainability: Wardrobe tags are not sustainable and leave a bad taste for the guest.

Conclusion – Paper tags as a simple but not perfect solution

Paper tags are a cost-effective and easily implementable way to organize a wardrobe. Through good preparation, thoughtful sorting, and the combination with clothespins, the system can be optimized.

However, they also come with disadvantages, particularly regarding security, durability, and efficiency. For large venues or modern operational concepts, it may be worthwhile to look for alternative digital systems.